1. Purpose of Using Personal Information

We use personal information of clients and others for the following purposes. If we use personal information for purposes other than those specified below, we will clearly state the purpose of use and contact details at the time of obtaining the personal information. If we need to use personal information of clients beyond the scope of these purposes, we will inform them and obtain their consent again. However, this does not apply if the purpose of use is clear from the circumstances of acquisition.

Purposes of Use of Retained Personal Information

Client Information:
To provide our services and execute related tasks such as administrative communication and follow-up service.
To promote our services through sending direct mail or email newsletters.

Inquiry Information:

To receive and respond to opinions, requests, and inquiries related to our services.

Business Partner Information:

To execute administrative tasks related to transactions with us and other related operations.

Personal Information Obtained Through Sales Activities or from Participants in Seminars, Events, and Exhibitions:
For communication related to inquiries, seminars, events, exhibitions, etc.
For sales activities related to our services, such as contacting clients through emails or newsletters.

Personal Information Entered on Websites Managed or Operated by Us, Including Those We Have Outsourced, Data from Web Page Views, and Cookie Information Used for Session Management:
To link personal information entered on the website with web browsing history for aggregation and analysis, providing direct mail and email newsletters, responding to inquiries, and using the information for our service improvement or new developments.

Employee Information:
To be used for tasks related to employee management (e.g., work, labor, personnel management, payroll, welfare operations).

Recruitment Information:
To be used for tasks related to recruitment (e.g., providing recruitment-related information, making recruitment decisions, communicating about recruitment processes).

Information of Individuals or Their Representatives (For Disclosure Requests):
To respond to requests for disclosure and other related requests.

Other Purposes of Use of Personal Information

Personal Information Handled in Commissioned Work:
To execute tasks entrusted to us.

Information Obtained from Employment Websites:
To communicate with job seekers and applicants, and use for recruitment selection.

Information about Participants Obtained from Online Exhibition Organizers:
For communication related to inquiries, seminars, events, exhibitions, etc.
For sales activities such as contacting clients to provide information on our services or sending email newsletters.

Personal Information from Security Cameras:
To ensure safety and security management.


2. Procedures for Retained Personal Data Regarding Notification of the Purpose of Use, Disclosure, Correction, Addition, Deletion, Erasure, Suspension of Use, Suspension of Provision to Third Parties, and Disclosure of Third-Party Provision Records

For retained personal data, if the individual or their representative requests disclosure, modification, deletion, suspension of use, or suspension of provision to third parties, we will respond according to our company's procedures. For specific procedures, please contact us as listed in Section 2 (3).

(1) Procedure:
Please contact us by mail, phone, or email. After confirming the request, we will send you our designated form. Please fill out the required details and return it to us by mail. We will confirm the identity of the individual or the representative and verify that the representative has the authority to act on the individual's behalf. Please note that if you request the deletion, suspension of use, or suspension of provision to third parties of personal data, we may no longer be able to provide our products or services.

(2) Fees:
We do not charge fees for handling these requests; however, the individual is responsible for any related costs such as postage and telephone charges.

(3) Contact Information:
"Personal Information Inquiry Desk
Desk Manager: Yoshinori Oiwa
Address: Ginza 6 chome-SQUARE, 10F,Ginza 6-17-1, Chuo-ku, Tokyo 104-0061, JAPAN
Email: privacy@hit-ad.co.jp
Reception Hours: 10:00 AM to 4:00 PM (excluding weekends and holidays)"


3. Complaints and Consultations Regarding Handling of Retained Personal Data
For complaints and consultations regarding the handling of retained personal data, please contact us at the "Personal Information Inquiry Desk" in Section 2 (3).


4. Security Measures
We take security measures to prevent the leakage and ensure the safety of personal information. These measures include:
Establishing and improving organizational structures for the protection of personal information.

Providing education and awareness activities for employees.
Managing entry and exit to areas where personal information is handled.
Controlling access to personal information.
Installing antivirus software.
Setting retention periods for personal information.
Disposing or deleting personal information in an appropriate manner.


5. Company Name, Address, and Representative's Name
"Company Name: Hit Co., Ltd.
Address: Ginza 6 chome-SQUARE, 10F,Ginza 6-17-1, Chuo-ku, Tokyo 104-0061, JAPAN
President ＆ Representative Director: Hideki Fukai"


Date of Enactment: December 19th, 2023
Last Revised: May 17th, 2024
CPO: Hiroya Katsuyama
Email: privacy@hit-ad.co.jp

This Privacy Policy is a translation of the original Japanese text. While we strive for accuracy, there may be discrepancies between the translation and the original Japanese privacy policy. In case of any differences, the original Japanese version will prevail.